doc_type: gui-reference help_id: fleet.grid.icon.notes title: Server And Database Notes Icon

Server And Database Notes Icon

Help ID: fleet.grid.icon.notes

Definition {#definition}

The notes icon appears in the Servers grid decorator column for every server row. It is always clickable because an empty notes state is still useful: it lets you create the first server or database note without leaving the grid.

Hover the icon to open the notes popup. Hover the icon and press F1 to open this help page.

Related DB object: dbo.ServerNote.

Icon Meanings {#detail}

No notes yet Gray means there are no server or database notes recorded for this server. The icon still opens the note popup so you can add one.
Notes exist Yellow means one or more server-level or database-level notes exist for this server.

What Notes Are For {#usage}

Use notes for DBA handoff details that should be visible where the work happens:

  • "Do not drop BillingArchive; legal hold until Q4."
  • "Chad owns this overnight batch path. Email chad.ops@example.local before killing blockers."
  • "Restore tests are coordinated by the ERP team; call before changing recovery model."
  • "Vendor job recreates this login every Sunday morning."

Notes can be plain text, HTML, or Markdown. The editor stores the note body exactly as entered and renders it in the popup according to the selected format.

Grid Behavior {#grid-behavior}

  • The icon is always visible.
  • Gray means no notes exist yet.
  • Yellow means at least one server or database note exists.
  • Hovering opens the notes popup.
  • The popup summarizes server-note and database-note counts.
  • Use Add / edit note... to create, edit, or delete notes.
  • A blank database name means the note applies to the whole server.
  • A populated database name means the note applies to that database on the server.

Walkthrough {#walkthrough}

  1. Open the Servers grid.
  2. Find the note icon in the decorator column.
  3. Hover the icon to read existing notes.
  4. Click Add / edit note... in the popup.
  5. Choose server-level or database-level scope.
  6. Enter a title, choose the note format, and enter the note body.
  7. Save the note and return to the grid.

The icon changes to yellow once the server has at least one note.